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Business Affairs Coordinator

Buffalo, New York ~ January 08, 2020

["•\tAssist Director of Budget and Administrative Services and Senior Staff in developing the Center’s functional unit budgets relative to State, University at Buffalo Foundation (UBF), and Research Foundation (RF) funded projects.\r\n•\tRepresent the Director of Budget and Administrative Services in internal and external meetings as required or assigned.\r\n•\tDraft financial models, expense reports, and ad hoc reports as required or requested by the Director of Budget and Administrative Services.\r\n•\tCollaborate and develop internal Administrative Services forms with the Director of Budget and Administrative Services to improve work flow and promote the seamless environment for students, faculty, and staff as necessary.\r\n•\tComplete journal transactions, budget revisions, and reconciling all accounts and departmental expenditures against University and SUNY financial reporting systems.\r\n•\tGuide the budget/financial plan process, financial analysis, budget preparation and monitoring, and expenditure tracking for all EOC funding sources.\r\n•\tResearch and design ways to create a more cost efficient EOC environment.", "•\tAssist the Director of Budget and Administrative Services with day-to-day oversight for procurement and vendor relations. \r\n•\tProcess purchases via ShopBlue, eReq, and PCard, determining most appropriate method of purchase as needed\r\n•\tWork directly with the University Procurement department and the Director of Budget and Administrative services in regards to contracts.\r\n•\tKeep UBEOC up to date and in compliance with procurement policies.", "•\tDevelopment and maintenance of institutional templates for grant development.\r\n•\tParticipating in grant writing teams.\r\n•\tCreation of budgets for new grants.\r\n•\tWorking with Sponsored Project Services to meet University, State, and Federal funding criteria and grant submission protocols relative to financial reporting or requirements.", "•\tManage Conference Center calendar and reservations via EMS system.\r\n•\tWork directly with individuals using the Conference Center to ensure events,testing and workshops run smoothly.", "•\tCollaborate and develop internal Administrative Services forms with the Administrative Services Unit to improve work flow and promote the seamless environment for students, faculty, and staff as necessary.\r\n•\tProvide necessary in-service training and staff development sessions to faculty and staff relative to the budget/financial plan, appropriate forms, University procurement/purchasing policies and procedures, and fiscal requirements.", "•\tEnsure that site adheres to standards.\r\n•\tMaintain program budget and track expenses.\r\n•\tResponsible for purchasing items/supplies needed for program."]

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