« Back Home »

Staff Assistant for Resource Management

Buffalo, New York ~ May 13, 2019

["•\tPrepare budgets for various unit activities. \r\n•\tWork with unit directors, program heads and their designees to ensure correct and consistent interpretation of budget and expense information, and serve as a resource to support unit-level expenditure planning. \r\n•\tReconcile program budgets as well as accounts. Identify and help resolve discrepancies. \r\n•\tMonitor revenue and expenditure patterns at the account level and at the departmental level. \r\n•\tPrepare various statistical analyses and reports, as assigned", "Work collaboratively as a member of a small team to provide primary or back-up support for a variety of tasks, such as to: \r\no\tBill for services provided by VPIE units, and manage collections \r\n•\tManage student billing, student scholarship and fellowship transactions \r\n•\tLiaise with other university units, international partners and others on \r\nadministrative matters\r\n•\tAssist with personnel management, including helping manage position postings, offer letters, personnel transactions, and managing calendars of employee events. \r\n•\tSchedule and help implement meetings, activities, and special events. \r\n•\tPrepare payment and reimbursement requests, and other miscellaneous business transactions\r\no\tAssist in ensuring the efficient operation of the VPIE office, including supervising student and graduate assistants.", "Support facilities management duties, including to:\r\n•\tUpdate departmental space inventory. \r\n•\tSchedule and coordinate office-upkeep projects, as assigned, such as departmental office changes, refurnishing and carpeting projects, and similar projects. \r\n•\tOversee general office and office equipment maintenance. Place requests for equipment maintenance, office cleaning and repairs, IT support requests, etc.", "•\tWork with colleagues to support programs to improve operational efficiencies\r\n•\tSupport comparative/best-practice research, as it applies to VPIE’s activities and operations, as assigned. \r\n•\tServe as a resource to departmental colleagues on new university procedures, including supporting the departmental implementation of operational excellence initiatives.", "Support procurement activities for VPIE and affiliated departments, including to:\r\n•\tHelp draft Requests for Proposals for the vendor bidding process\r\n•\tPrepare cost justification requests \r\n•\tProvide general purchasing and reimbursement support \r\n•\tCoordinate information technology purchase requests, and manage the department’s inventory of shared technology resources."]

Want to apply to this job? Please register first. »